In today’s business world there is a problem with information overload. The advances in technology has created the ability to send huge amounts of information in a split second. For a manager or business executive this situation can either be a blessing or a curse.
To be an effective and successful executive you need to be able to manage this information efficiently or else it can lead to information overload which can also lead to confusion and adversely affecting productivity. To control the amount of information coming in it is necessary to set up a system that deals with it effectively. This means that from all the information that you receive you need to be able to identify what is relevant and what can be used to assist you in your decision to help you achieve your goals.
Your information processing system also needs to take into consideration other team members and subordinates. For example, you may be sent information that is directly relevant to you however, it may be relevant to another team member. Understanding what others are doing will enable you to know if it will be useful to forward on. Effective managers only forward information that is relevant and has a purpose. This is also important when it comes to leverage other peoples time and skill to help you achieve your business goals.
It is important that you acquire the habit of asking yourself if someone else will benefit from receiving this information. The best way is to check with the person first before you send it. Ask if the subject matter is relevant and if it is helpful to send them similar information in the future. The last thing you want to be doing is regularly sending information to people who do not read it.
You will also need to determine the appropriate way to communicate your information. Not everyone will appreciate being sent the information in the same way. The best way is to ask in advance to ensure that what you send will actually be read.